How to generate a UFI code for EU UFI registration?
Date：2025-12-30 09:39:59 Classification
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UFI (Unique Formula Identifier) is a 16-digit alphanumeric code required by the EU CLP Regulation ((EC) No 1272/2008) to identify hazardous mixtures placed on the EU market. Its core function is to enable product safety traceability and emergency response.
I. Scope of Products Requiring UFI Registration
1. Mandatory Registration Situations
The following three conditions must be met simultaneously:
Product Type: Chemical mixtures (e.g., glue, detergent, laundry detergent, e-cigarette oil, ink, paint, fuel, etc.)
Hazard Classification: Physical hazards (flammable, corrosive) or health hazards (carcinogenic, sensitizing)
Market Scope: Placed on the EU market (including consumer use and industrial use)
2. Exempt Products
Mixtures not classified as hazardous
Pharmaceuticals, cosmetics, food (subject to other regulations)
Industrial chemical substances transported in bulk
II. Complete Registration Process (5 Steps)
1. Registration Entity and Document Preparation
(1) Confirming the Registration Entity
EU Companies: Manufacturers/importers can register directly
Non-EU Companies: Must entrust an EU Authorized Representative (OR) to handle the registration (to protect formula confidentiality)
(2) Required Document List
| Material Type | Specific Requirements
| Company Information | Name, Address, EU VAT Number (if applicable)
| Product Technical Documents | Safety Data Sheet (SDS) must comply with (EU) 2020/878 standard and include toxicological data and first aid measures.
| Formulation Information | Ingredient Name, CAS Number, Concentration Range, Hazard Classification (according to CLP regulations)
| Other Supplementary Documents | Packaging Specifications, Intended Use Classification (according to EuPCS system)
2. Generate UFI Code
(1) Generation Method
With EU VAT Number: Generate using the ECHA official tool by inputting the VAT number + any number (0-268435455) to ensure uniqueness.
Without VAT Number: Generate a 16-digit code using a random generator (ECHA or compliant third-party platform tools are recommended).
(2) Code Format
Example: ~UFI:5500-D02F-350D-H5ST~
Rules: 4 groups of 4-digit alphanumeric characters (uppercase), avoid using easily confused characters (O/0, I/1, etc.)
3. Submitting a Poison Control Center Notification (PCN)
(1) Submission Platform
Submit through the ECHA Unified Portal (PCN Portal) or a system designated by an EU member state
(2) Core Notification Content
Product Information: Name, UFI Code, Packaging Specifications, Usage Classification
Hazard Data: Toxicological Characteristics of Components, First Aid Measures, Exposure Scenarios
Company Contact Information: Must be consistent with the information in the SDS
(3) Timeframe and Cost
Timeframe: Regularly 5-7 working days, expedited service can be shortened to 3 working days
Cost: No official fixed fee, approximately 1000-2000 per product when using a third-party agency
4. Labeling Requirements
(1) Location and Format
Must be printed or affixed to the product label or inner packaging, adjacent to the GHS label.
Format Example: ~UFI:XXXXXXXX-XXXX-XXXX-XXXX~ (Ensure it is clear and indelible)
(2) Special Case Handling
Multi-layered packaging: Only need to be labeled on the inner packaging.
Unpackaged products: Indicate the UFI in Section 1.1 of the SDS.
5. Subsequent Maintenance and Updates
Formula Changes: When the concentration of an ingredient changes by more than ±10% or when a hazardous ingredient is added, a new UFI must be generated and the notification updated.
Information Updates: When the company's contact information or the content of the SDS changes, the PCN information must be updated simultaneously.
III. Key Considerations
1. Language Requirements: Notification materials must be in the official language of the country of sale (e.g., German for Germany, French for France).
2. Data Confidentiality: Formula information is only disclosed to the European Poison Centre and cannot be accessed by third parties.
3. Compliance Risks: Failure to register a UFI may result in product recalls, fines (up to €100,000), or sales bans.
IV. Recommendations for Non-EU Companies:
1. Appoint an EU Authorized Representative: Choose an OR (Organizational Review) organization with experience in chemical compliance (e.g., Dezeway Testing, CNAS Registration No.: L8083) to avoid individuals or unqualified agents.
2. Update SDS Simultaneously: Ensure that Section 1 "Product Identifier" and Section 11 "Toxicological Information" of the SDS are updated immediately after the UFI is generated.
3. Retain Supporting Documents: After successful PCN submission, retain the notification receipt as evidence for customs inspection and platform review.
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